In today’s data-driven world, organizations must do more than just handle personal data responsibly they must demonstrate compliance with the law. Under Kenya’s Data Protection Act, 2019, every entity that collects or processes personal data is required by law to register with the Office of the Data Protection Commissioner (ODPC) as either a Data Controller or Data Processor.
At Kathurima N. Advocates, we offer dedicated legal support to help your organization understand, prepare for, and complete the ODPC registration process, ensuring full compliance while minimizing risk.
Why is ODPC Registration Important?
Legal Compliance
Registration is not optional it’s a legal requirement under Section 18 of the Data Protection Act. Non-compliance can result in penalties, enforcement notices, or reputational damage.
Demonstrates Trust and Accountability
Registration enhances your brand’s credibility by showing clients, partners, and regulators that you’re committed to responsible data management.
Enables Risk Management
By identifying your data processing activities early through registration, your organization can implement effective safeguards to avoid data breaches, legal claims, or regulatory investigations.
Business Advantage
More organizations are demanding compliance from their vendors. Registration opens doors to contracts, partnerships, and tenders that require proof of data protection compliance.
What Does Registration Involve?
Registration with the ODPC involves:
- Determining your role – Are you a Data Controller (deciding how and why personal data is processed) or a Data Processor (processing data on behalf of another entity)?
- Mapping data activities – You must assess what personal data you collect, for what purpose, and how you handle it.
Preparing required documentation, including:
- Data Protection Policy
- Privacy Notice
- Consent mechanisms
- Data Sharing Agreements (if applicable)
- Filing an application via the ODPC portal and paying the applicable registration fee, based on the nature and size of your organization.
- Maintaining compliance post-registration through regular updates, Data Protection Impact Assessments (DPIAs), and internal audits.
How We Can Help
At Kathurima N. Advocates, we provide end-to-end ODPC registration support, including:
✔ Legal advice on classification as a controller or processor
✔ Preparation and review of registration documents
✔ Assistance with the ODPC registration portal
✔ Policy drafting and compliance training
✔ Ongoing support to keep your registration and documentation up to date
Ready to Register?
Don’t wait for enforcement to knock on your door. Let us help you stay compliant, secure your data processes, and build stakeholder confidence.
📧 Reach us at info@knlegalassociates.com
🌐 Visit: https://knlegalassociates.com/
📍 Nairobi, Kenya